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Activity 2: Webinar Preparations

Now that Amy and Tyrese have finished working on the PowerPoint ® slides, Juan calls a meeting for the group to brainstorm activities for participant engagement and discuss webinar logistics.

  1. Amy wants to set a tone of interactivity for the webinar. She suggests an opener to lay the foundation. An opener will get the participants to begin sharing experiences and building confidence with the technology. Which activity would meet that goal?

Correct!

This activity lays the foundation for audience participation and helps build confidence with the technology tools of the webinar platform.

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This activity is an energizer more appropriate to help refocus tired participants rather than set a tone of interactivity.

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This is a learning activity more appropriate to challenge participants as they acquire information or knowledge rather than set a tone of interactivity.

  1. Before determining any activities, Juan asks the group to review the webinar platform to ensure the platform's selection of tools will support the engagement activities. Based on Amy's suggestion for an opener activity, you know these features will be needed:

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Breakout rooms would be more appropriate to divide a large audience into smaller working groups. Two-way audio would be more appropriate for verbal communication.

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Video streaming would be more appropriate to share video or incorporate webcams. Polling would be more appropriate to gather data.

Correct!

A whiteboard allows any content to be shared, and the text chat feature allows for communication during an opener activity.

  1. You know the facilitator will be demonstrating a program on his computer and navigating a website during the webinar. The appropriate tool to use is:

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Video streaming would be more appropriate to share video or incorporate webcams.

Correct!

Application sharing is the appropriate tool to demonstrate a program or navigate a website.

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Two-way audio would be more appropriate for verbal communication.

  1. The team determined which platform to use for the webinar and initiated the communication plan. The first step for communication is:

Correct!

This is the first step. A registration process should be in place before you contact participants.

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A registration process should be in place before contacting participants.

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Participants of a previous event may or may not be the appropriate audience for this event.

  1. Tyrese followed up with registered participants daily in the month preceding the webinar. What schedule would have been more appropriate for Tyrese to follow?

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The earlier you send invitations, the more likely it may be that participants will forget about your event.

Correct!

This schedule is a best practice to achieve an appropriate balance of communication.

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It is likely that participants may have conflicts for the time you have selected if fewer than four reminders are sent.

  1. Tyrese and Amy established their roles for the webinar. Tyrese's role was to engage with the participants and lead them through the content. Amy's role was to load and manage content, prepare activities to go live, and handle technical issues. What were their roles?

Correct!

These roles are identified as a best practice for conducting webinars.

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These are not recognized roles for conducting webinars.

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These are not recognized roles for conducting webinars.

  1. Tyrese and Amy felt ready to deliver the webinar. The webinar platform was chosen, invitations sent, registrations confirmed, roles assigned, activities planned, and content uploaded. You noticed other important details they had missed before the webinar date. What did Tyrese and Amy fail to do?

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While they should have familiarized themselves with all tools that may be used during the event, there are other actions that could have also been taken.

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While they should have developed a backup plan, there are other actions that could have also been taken.

Correct!

Tyrese and Amy should have familiarized themselves with all tools that may be used during the event and developed a backup plan.

Continue to Before the Webinar — Visuals

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